When you contact me, I ask you a series of questions;
- When is your wedding?
- How many guests are you having?
- What are you doing for decorations?
- What services would you like to book with me?
- What is the location of your ceremony and reception sites?
- Would you like to meet with me prior to booking?
I ask you these questions so I have a solid idea of what to quote you prior to sending you any numbers. I want to provide you with a quote that is relatively accurate, now please know that I cannot be 100% accurate on mileage fees or per hour work, these are all estimates.
When you respond to me with locations, services, date, and guest numbers, I send you a quote if I am available for your wedding date. Each quote is valid for 14 days. I will hold your date for 14 days, but I will not hold it any longer than that unless you decide to proceed forward. If I have had more inquiries to the same date, and I am still holding that date for someone, I will let you know! Like I said, I am very open with you.
If you would like to meet with me prior to booking and paying your deposit, we will likely meet at a coffee shop. (If we live in different towns/cities that are far away, like Edmonton or Calgary, we can FaceTime or Skype and have a coffee date that way) During our meeting we will discuss everything wedding related and I will give you a "Wedding Questionnaire" (a post about this will follow at some point), this questionnaire covers everything related to a wedding. This will help me determine if there is something you have missed, or have possibly overlooked. I don't want anything missing on your wedding day! We will discuss my contract, your quote, a little about me and a little about you, so we get to know each other. I require a 50% non-refundable deposit on ALL services booked, and this deposit will be applied to your final invoice.
I don't expect you to sign a contract and pay your deposit at our first initial meeting. I expect and encourage everyone to talk it over with their fiance. You are not pressured into signing a contract and booking services through me, you have 14 days. I will follow up with you throughout those 14 days, if you head home with a quote and a contract and would like to think about it, I will follow up by email or with a phone call about 48 hours after our meeting. When you and your fiancé have decided to move forward and book with me, I ask that you return your signed contract as soon as possible, and ask for your 50% non-refundable deposit within 7 days of sending me the contract. Within the same day that I receive your contract, I will print it out, sign it, and send a copy to you for your records. This same day process also applies with all quotes, deposit receipts, invoices, and final receipts for services. I don't like to keep you waiting, and I want you to have a copy of everything for your records.
So, you've sent me a signed contract and have paid your deposit. What now?!?! Your date is now 100% secured. I have only ONE wedding per weekend, this allows me to give you my undivided attention, and not be worried about what may or may not go wrong at another venue. We will work together from the date we have a signed contract to the day after your wedding. Every process is a little different (wedding planning and day of coordination), so I will go into more detail in the next week about that.
I will meet with you approximately 3-4 weeks prior to your wedding and we will start drafting a Day Of Timeline, and an MC Timeline (if required), again this can be done via FaceTime or Skype. I will finalize these timelines with you about 1-2 weeks prior to your wedding, and can get you copies to distribute to anyone in your immediate family or wedding party that should have one. I will distribute them to ANY and ALL vendors that I feel need a timeline!
If you are planning a rehearsal and would like my assistance and guidance at your rehearsal, I will be there! I'll direct everyone to where they should be standing, let them know when they need to start walking down the aisle, and let them know what is expected of them throughout the ceremony! Once we have done 2-3 run throughs, I will make sure you and your fiancé are confident and comfortable with how everything is planned, and I will be on my way. You guys should have a yummy meal and relax the night before your wedding!
**Check in for specific details to the Day Of Coordination process, and Wedding Planning process in the next week**
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